The Philippines’ freedom of information framework gives citizens a way to request records from government agencies. For student journalists, it is a practical tool: budgets, contracts, inspection reports, and policy memoranda are often public documents that no one has bothered to ask for.
Start with the right agency
Identify the office that actually holds the record. A request sent to the wrong agency will be forwarded, or denied, and you will lose time. Call first and ask: “Who keeps this document, and what is the process for requesting a copy?”
Write a specific request
A good request describes the document, not the story you are writing. Include:
- The exact title or subject of the record.
- The date or period covered.
- The office or official responsible.
- The format you prefer, if the agency offers a choice.
- Your contact details.
You do not have to explain why you want it. A clear, narrow request is easier to grant than a broad one.
Keep a paper trail
Save a copy of every request, including the date, the office, and the name of the person who received it. If the agency provides a tracking number, record it. Follow up in writing.
Know the timelines and the exceptions
Agencies are expected to respond within a set period. Some records are exempt, including certain personal information, national security matters, and privileged communications. An agency that denies a request should cite the specific exemption.
If you are denied
Ask for the denial in writing with the legal basis. You can file an appeal with the agency, and you can seek help from the relevant oversight body. In some cases, the Office of the Ombudsman or the courts may be available.
Use what you get
A document is a beginning, not a story. Check the figures, ask the agency to explain them, and give the people affected a chance to respond. Then publish what you can verify.
For help with a request, contact the Piscatores editors at piscatores@gmail.com.
Corrections and clarifications: email piscatores@gmail.com. Piscatores follows the editorial standards in its editorial policies.
